# Terms & Consent Management Module Overview

## Summary
The **Terms & Consent Management** module is a critical component designed to log and manage user agreements to terms, policies, and waivers. This module ensures compliance with legal requirements and provides transparency in handling user consent.

## Purpose
The primary purpose of this module is to streamline the process of capturing, storing, and managing user agreements to various terms and conditions, privacy policies, cookies policies, and other legally binding documents. It serves as a centralized repository for all consent-related data, ensuring that users' agreements are recorded accurately and securely.

## Benefits
1. **Compliance**: Ensures adherence to legal requirements such as GDPR, CCPA, and other data protection regulations by maintaining a record of user consents.
2. **Transparency**: Provides clear visibility into which terms and policies users have agreed to, reducing the risk of disputes.
3. **Accountability**: Tracks when and how users consented to specific terms, ensuring accountability for both users and the organization.
4. **Scalability**: Easily integrates with various use cases, including new product features, updated policies, or changes in legal requirements.
5. **Efficiency**: Automates the logging process, reducing manual effort and potential errors.

## Usage Scenarios
1. **User Registration**: When a new user creates an account, they must agree to the terms of service, privacy policy, and other mandatory documents before proceeding with registration.
2. **Policy Updates**: If the organization updates its terms or policies, users need to be notified and provided the opportunity to review and re-consent to the updated versions.
3. **Consent Revocation**: Users may request to revoke their consent at any time, which must be processed promptly and reflected in the system logs.
4. **Audit and Compliance Checks**: The module provides a comprehensive audit trail for compliance officers or legal teams to review user consent history during audits.
5. **Data Breach Response**: In case of a data breach, the module can quickly identify affected users and revoke their consents if necessary.

## Features
- **Automated Consent Logging**: Records all user interactions related to terms and policies in real-time.
- **Timestamping**: Logs the exact time when consent was given or revoked for accountability.
- **Version Control**: Tracks different versions of terms and policies to ensure users are consenting to the correct version.
- **User-Centric Interface**: Provides developers with an easy-to-use API for integrating consent management into existing systems.
- **Compliance Notifications**: Automatically notifies users of changes in terms or policies that require re-consent.

This module is essential for any organization aiming to meet legal obligations while maintaining a user-friendly and transparent approach to consent management.

# Module Name: Terms & Consent Management  
**Category:** Core  
**Summary:** Log user agreement to terms, policies, and waivers.  
**Target User:** Developer  

This module provides essential functionality for managing user consent and agreement logging. It ensures compliance with legal requirements and tracks user agreements effectively.

## Feature 1: Consent Logging  
- **Description:** Records when users accept or decline terms, policies, and waivers. Includes timestamps and user IDs for accurate tracking.  
- **Technical Details:** Stores consent status (accepted/declined), captures IP addresses for geolocation, and integrates with event logging systems.  

## Feature 2: Version Control  
- **Description:** Manages different versions of terms and conditions to reflect updates. Tracks which version a user agreed to.  
- **Technical Details:** Uses semantic versioning (e.g., v1.0.0) and stores historical records in the database for auditing purposes.

## Feature 3: Opt-In/Opt-Out Management  
- **Description:** Allows administrators to manage user consent statuses through an admin interface or API calls.  
- **Technical Integration:** Provides a RESTful API endpoint `/api/consent` for bulk updates and status changes, supporting JSON payloads.

## Feature 4: Batch Processing  
- **Description:** Efficiently processes large numbers of users for updates, deletions, or status changes.  
- **Implementation Notes:** Utilizes background tasks (e.g., Celery) for batch operations to handle scalability without impacting performance.

## Feature 5: Audit Trail  
- **Description:** Logs all administrative actions on consents for compliance and security purposes.  
- **Compliance Support:** Adheres to GDPR, CCPA, and other regulations by maintaining detailed logs of consent-related activities.

## Feature 6: Custom Fields Support  
- **Description:** Enables organizations to add custom fields (e.g., data processing opt-ins) alongside standard consents.  
- **Technical Setup:** Allows dynamic field definitions through the admin panel or configuration files, linked to specific user consents.

## Additional Considerations:
- **Database Integration:** Uses normalized tables for storing consent records and custom fields.
- **Hooks & Callbacks:** Offers hooks for integrating with other modules (e.g., notification systems upon consent changes).
- **Rate Limiting:** Implements rate limiting on API endpoints to prevent abuse and ensure system stability.

This module is designed to be highly configurable, secure, and scalable, ensuring compliance while providing developers with the tools needed to integrate and manage user consents effectively.

### Technical Documentation: Terms & Consent Management Module

This module handles user agreements to terms, policies, and waivers. It provides endpoints for logging consent status and a UI for users to view and update their consents.

---

#### 1. FastAPI Endpoint Example

```python
from fastapi import APIRouter, Depends, HTTPException
from typing import Optional, Dict, Any
from datetime import datetime
import logging

router = APIRouter()

logger = logging.getLogger(__name__)

# Import Pydantic models
from .models import ConsentLog

@router.post("/terms/consent", response_model=ConsentLog)
async def log_consent(
    consent_data: ConsentLog,
):
    """Log user's agreement to terms, policies, and waivers."""
    try:
        # Log the consent event
        logger.info(f"User {consent_data.user_id} agreed to terms at {datetime.now()}")
        
        return consent_data
    except Exception as e:
        logger.error(f"Error logging consent: {e}")
        raise HTTPException(status_code=500, detail=str(e))

2. React UI Snippet

import React, { useState, useEffect } from 'react';

const ConsentManagement = () => {
    const [consents, setConsents] = useState({
        termsAndConditions: false,
        privacyPolicy: false,
        cookiePolicy: false,
        waivers: false
    });

    const handleSubmit = async (e) => {
        e.preventDefault();
        try {
            await fetch('/terms/consent', {
                method: 'POST',
                headers: {
                    'Content-Type': 'application/json'
                },
                body: JSON.stringify({
                    userId: localStorage.getItem('userId'),
                    timestamp: new Date().toISOString(),
                    consents: consents
                })
            });
            alert('Consent updated successfully!');
        } catch (error) {
            console.error('Error updating consent:', error);
        }
    };

    return (
        <div className="consent-container">
            <h2>Terms & Consent Management</h2>
            <form onSubmit={handleSubmit}>
                <div className="consent-item">
                    <label>
                        <input
                            type="checkbox"
                            checked={consents.termsAndConditions}
                            onChange={(e) => setConsents({...consents, termsAndConditions: e.target.checked})}
                        />
                        I agree to the Terms & Conditions
                    </label>
                </div>
                <div className="consent-item">
                    <label>
                        <input
                            type="checkbox"
                            checked={consents.privacyPolicy}
                            onChange={(e) => setConsents({...consents, privacyPolicy: e.target.checked})}
                        />
                        I agree to the Privacy Policy
                    </label>
                </div>
                <div className="consent-item">
                    <label>
                        <input
                            type="checkbox"
                            checked={consents.cookiePolicy}
                            onChange={(e) => setConsents({...consents, cookiePolicy: e.target.checked})}
                        />
                        I agree to the Cookie Policy
                    </label>
                </div>
                <div className="consent-item">
                    <label>
                        <input
                            type="checkbox"
                            checked={consents.waivers}
                            onChange={(e) => setConsents({...consents, waivers: e.target.checked})}
                        />
                        I agree to all applicable Waivers
                    </label>
                </div>
                <button type="submit" className="submit-button">Update Consent</button>
            </form>
        </div>
    );
};

export default ConsentManagement;

3. Pydantic Data Schema

from pydantic import BaseModel
from datetime import datetime
from typing import Dict, Any

class ConsentLog(BaseModel):
    user_id: str
    timestamp: datetime
    consents: Dict[str, bool]

    class Config:
        json_schema_extra = {
            "example": {
                "user_id": "12345",
                "timestamp": "2023-10-26T15:30:00Z",
                "consents": {
                    "termsAndConditions": true,
                    "privacyPolicy": true,
                    "cookiePolicy": false,
                    "waivers": true
                }
            }
        }

Notes:

1. Security: Ensure user_id is stored securely and never exposed in logs.
2. Validation: Pydantic models ensure proper validation of consent data.
3. UI Considerations: Use secure storage (e.g., cookies with HttpOnly flag) to store user preferences.

This module provides a robust way to track and manage user consents while adhering to regulatory requirements.

Terms & Consent Management Module Documentation

Summary

The Terms & Consent Management module is designed to handle user agreements with terms of service, privacy policies, waivers, and other legal documents. It provides a centralized way to log user consent, manage versioning of legal documents, and enforce compliance requirements.

Related Modules

1. User Authentication

   • Handles identity verification and session management.
   • Integrates with Terms & Consent Management for enforcing terms during sign-up or login.

2. Policy Management

   • Manages the storage and versioning of legal documents (e.g., terms of service, privacy policies).
   • Syncs with Terms & Consent Management to ensure users accept the latest versions when required.

3. Audit Logging

   • Tracks user actions related to consent and agreement.
   • Provides reporting capabilities for compliance audits.

4. Notifications

   • Sends reminders or notifications to users about pending agreements or updates to terms and policies.

Use Cases

1. User Acceptance During Registration

• When a new user registers, they are prompted to accept the Terms of Service and Privacy Policy.
• The module logs their consent and stores it in the system for future reference.

2. GDPR Compliance for EU Users

• Users from the European Union (EU) are required to explicitly consent to data processing under GDPR.
• The module enforces this by tracking explicit consent and providing a mechanism to withdraw consent if needed.

3. Breach Notification Consent

• In the event of a security breach, users must be notified and given the option to consent to additional terms or waivers related to their data protection.

Integration Tips

1. REST API Integration

   • Use the provided REST APIs to trigger consent checks and log user agreements.
   • Example endpoint: /api/consent/log for recording user consent.

2. Webhooks

   • Set up webhooks to notify the module of events that require consent (e.g., account creation, policy updates).

3. Session Management

   • Ensure user sessions are properly managed to associate consent actions with specific users.
   • Use session IDs or user tokens to track consent within the system.

4. Event Sourcing

   • For advanced use cases, implement event sourcing to track all historical consent actions and document versions.

Configuration Options

Conclusion

The Terms & Consent Management module is a critical component for ensuring legal compliance and user agreement tracking in your application. By integrating it with related modules and configuring it according to your needs, you can enforce terms, manage policies, and maintain audit trails effectively.